3 Signs It's Time to Upgrade Your Conference Room Technology

PLUS, HOW TO UPDATE YOUR MEETING SPACES FOR MAXIMUM EFFICIENCY 

The rise of remote working and virtual meetings has changed the workplace considerably in the last few years. If your meeting spaces aren’t equipped to handle these changes—for example, if they don't support high-quality video conferencing—it's likely time for an upgrade. Bare-bones boardrooms, huddle spaces, and meeting rooms will no longer suffice for the fast-paced, always-connected work environment we now live in! 

Now, staff are in back-to-back meetings on Zoom and Microsoft Teams with clients and colleagues across town and the globe. Advanced conference room technology is a necessary improvement that owners and managers must consider for their Southlake, TX, businesses.

Below, we’ll cover tell-tale signs that your spaces are outdated, then we’ll explore how to improve the situation with a few value-adding technologies. Keep reading to learn more.

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SIGN #1: OUTDATED TECHNOLOGY 

If the current equipment in your conference room uses outdated technology, such as VGA instead of HDMI, or if it's not compatible with the latest devices and software used by your team or clients, it's time to upgrade. Modern AV systems offer higher-quality video and audio and better integration with digital technologies. 

Remember, conference room technology aims to facilitate smooth, effective communication. If your current system isn't achieving this, it's time to consider a few of these features and components:

• Sound masking
• Wireless connectivity
• High-definition video cameras with AI-enabled speaker tracking
• Microphones with noise cancellation and mic targeting 
• 4K video displays and LED walls
• Room scheduling software
• Distributed audio/video
• Automated lighting, shading, and climate

SIGN #2: POOR USER EXPERIENCE 

If your team complains about the system being difficult to use or avoids using conference rooms and boardrooms entirely, it's time to upgrade. Confusing technology leads to a lack of engagement during meetings or skipping these valuable brainstorming sessions altogether! 

Imagine entering a room, tapping in a 4-digit connection code, and a presentation immediately showing up on the screen at the front of the room. Upon this wireless connection, the room’s microphones, speakers, and cameras spring into action, ready to clearly broadcast audio and video from the meeting to virtual attendees. The lighting dims, the shades lower to reduce glare, and the smart thermostat lowers to the perfect temperature.

When solutions are easy to use, your team’s productivity will soar. An intelligently-designed conference room by the professionals at Comware AV leads to a more effective workplace!

SIGN #3: FREQUENT TECHNICAL ISSUES 

Regular technical difficulties during meetings indicate that an upgrade is necessary. These issues include poor sound or video quality, network connectivity problems, or equipment failures. Problems like these waste time and harm your company's professional image. 

If your company spends significant resources maintaining or repairing old AV equipment, investing in a new system may be more cost-effective. And if you plan to expand and grow your business, your current setup may need to be revised to cater to increased needs. For instance, you might need more connectivity options, the ability to host larger meetings or compatibility with a broader range of devices and platforms.

 

Ready to improve your Texas business operations? Connect with our team by filling out our contact form here. We can’t wait to hear from you.